The Secretary is one of the three required officers of Ace Monster Toys, Inc. (dba Ace Makerspace), along with the Chief Executive Officer (CEO) and Treasurer, serving in accordance with the nonprofit organization’s bylaws. The secretary is elected by the Board of Directors and works closely with them as part of the AMT Officer team. …
Category: Secretary Resources
Administrative process for State of the Organization Reports (Archived Process)
⚠️ Legacy Process: The following process is no longer in use by Ace Makerspace. This description is retained for reference only. SOO reports were produced through April 2023. Last edited November 12, 2020. Out of date as of 2022. Archived in 2026. State of the organization reports (SOO’s) are monthly reports created by the officers …
Troubleshoot your Ace Fob
It is very frustrating when your fob doesn’t work. We understand that. The following information is set up to empower you to participate and expedite your access solutions. How to request help Before you request help or assume a door is broken do the following: Check your account status Make sure your fob isn’t broken …
How to activate a replacement fob
If a member asks for a replacement fob to be activated do the following. Check that the member’s profile info is valid: Membership Agreement Date Liability Waiver Date Emergency Contact Date A photo of their un-obscured face showing up in the AMT Directory Picture field Use this decimal to hexadecimal converter site to change the …
How to use the Asset Shortcode Plugin
We have a new plugin that adds information from AMT Grand Central to wiki articles, posts or pages. Summary use the following shortcodes between brackets to get a variety of information from AMT Grand Central about AMT Assets. amt-asset id=ASSET NUMBER (basic asset information including the latest status) amt-location-assets id=ASSET NUMBER (All the assets in …
Secretary Howto
Terminate Full Members It’s important to terminate full members who’s membership accounts have expired at least 30 days prior to a membership or board election because it reduces the number of non-participating full members and thus reduces the necessary number of participants required to achieve quorum. Export a list of the fill members and …
How to set up a board election
Call for nominees Create google form for people to use to self-nominate (I usually update the old form or make a copy) Create Wiki page for this election (pick up and edit the page from the last election) Post in the Newsletter Announce on Slack. The call for nominations should last about 2-3 weeks. Set …
Changing Governance
(This page is out of date and needs to be updated – see onboarding and offboarding for a more current list) All old and new officers and directors will need to collaborate on these processes, it’s not something that can be done by just one person. Change of Officers Update the wiki at Officers Notify …
How to get and process mail and packages
Policy Ace members, leaders, and volunteers can have things FOR ACE shipped here, with approval from Officers, Staff and Leadership Team Members. See details below for doing this. Ace Members can ONLY have things shipped here if they will be on-site at the time of delivery to receive it. ACE does not offer mail service …
How to make fobs
This is an interim process for COVID and we will go back to using the new FATT Fob Making Station once we don’t need it any more. This is how make the fob that are kept in the no-contact pick-up box. Typically we make a batch of about 10 every month-ish. This something the …