What: This article explains the steps for reporting expenses and, when necessary, receiving reimbursements from Ace for approved purchases. Who: Stewards, Directors, Officers, Members Why: If you make an approved purchase for Ace, it’s important that we recognize the expense of the purchase, and if needed, reimburse you for the purchase. Pre-Steps To get an Expensify …
Category: Leadership
Electronics Workstations
There are three electronics workstations Each workstation has a selection of tools in a tool trug and a soldering station. The pictures for each workstation show the ”ground state”, that is, the state things should be left in when you are finished. Reserving A Workstation Workstations cannot be formally reserved. If you leave a project …
Certifiers Toolkit
This page is no longer applicable as of 2023. Please note. We used to have a test-out program for experienced users. We no longer offer this option. It was unsustainable with our tiny staff. We tried with volunteers but the volunteer base and availability were too erratic… folks would move or become unavailable right after …
Venue Guidelines for Classes and Events
Best Practices The following are a bunch of best practices learned over the course of holding classes at AMT for over a year. Know the policies… really, it will avoid confusion and they are designed to create an easy positive experience for everyone. Charge an RSVP fee. There is a huge flake factor in the …
Officers (Legacy/2019 Archive)
⚠️ Legacy Descriptions of Officers: These descriptions are no longer in effect at Ace Makerspace. This role description is retained for reference only. Originally used from 2019–2022. Archived in 2026. This is an archived page out-of-date as of June 2022. See Officers for current active officers. To learn more about what exactly officers do, check …
Treasurer (Legacy/2019 Archive)
Governance Archive This is an archived page last updated in 2019. See Treasurer for current active officer description for treasurer role. Role Description Drive vision and goals Works toward goals set by the board and officers team Collaborates with the board and officers team to set goals Executes policies and decisions based on the mission, vision, …
Secretary Howto
Terminate Full Members It’s important to terminate full members who’s membership accounts have expired at least 30 days prior to a membership or board election because it reduces the number of non-participating full members and thus reduces the necessary number of participants required to achieve quorum. Export a list of the fill members and …
President
The President is one of the Officers of Ace Monster Toys, Inc. (dba Ace Makerspace), serving in accordance with the nonprofit organization’s bylaws. The President is elected by the Board of Directors and serves as the organization’s chief executive officer. The President is an officer of the organization, but is not required to be a …
How to set up a board election
Call for nominees Create google form for people to use to self-nominate (I usually update the old form or make a copy) Create Wiki page for this election (pick up and edit the page from the last election) Post in the Newsletter Announce on Slack. The call for nominations should last about 2-3 weeks. Set …
2010 Q3 Board Election
Next up: Officers Process We’re going to use a Condorcet voting process. Everyone gets to rank the available candidates from 1 to 10 (or however many there are), then some complicated algorithm determines the result that everyone hates least (aka most fair). The voting process takes place between June 7 and June 14, with voting …