Terminate Full Members It’s important to terminate full members who’s membership accounts have expired at least 30 days prior to a membership or board election because it reduces the number of non-participating full members and thus reduces the necessary number of participants required to achieve quorum. Export a list of the fill members and …
Category: Officer Resources
Treasurer (Legacy/2019 Archive)
Governance Archive This is an archived page last updated in 2019. See Treasurer for current active officer description for treasurer role. Role Description Drive vision and goals Works toward goals set by the board and officers team Collaborates with the board and officers team to set goals Executes policies and decisions based on the mission, vision, …
Officers (Legacy/2019 Archive)
⚠️ Legacy Descriptions of Officers: These descriptions are no longer in effect at Ace Makerspace. This role description is retained for reference only. Originally used from 2019–2022. Archived in 2026. This is an archived page out-of-date as of June 2022. See Officers for current active officers. To learn more about what exactly officers do, check …
How to set up a board election
Call for nominees Create google form for people to use to self-nominate (I usually update the old form or make a copy) Create Wiki page for this election (pick up and edit the page from the last election) Post in the Newsletter Announce on Slack. The call for nominations should last about 2-3 weeks. Set …
2017-2018 Goals
These are the five actionable measurable goals for the 2016-17 FY as selected by the board and influenced by the membership. Diversity Goal: 25% women by June 2018 Goal: We will reach out to diverse groups 6 times over the next year. Reach out consists of going to their events as representatives of AMT. Contacting …
Annual IRS 990 Tax Filings
Annual IRS Form 990 filings provide a public record of our finances and governance. As a federally recognized 501(c)(3), Ace Makerspace’s Form 990 tax returns are available for public inspection : FY ending June 30, 2026 FY ending June 30, 2025 FY ending June 30, 2024 FY ending June 30, 2023 FY ending June 30, …
Petty Cash
Petty cash is stored within AMT270 For Officers & those seeking cash for purchases If cash is required because something cannot be purchased with a card or electronic payment, notify Treasurer that you’ll need to make a withdrawal. Once approved, withdraw cash from Petty Cash box. Save receipts/proof of payment in Expensify or Google Drive. …
Slack Moderation
Slack is moderated by various officers and members officially appointed as moderators. In rare cases, a moderator may ask a poster to remove their posts or delete the post with content that is not inline with AMT community values and would be considered harmful if left up. If it is the moderator’s judgment that the …
Onboarding and offboarding
When a new person steps into one of the various positions at AMT, they need access and authorization to a number of systems in order to do their tasks. The membership also needs to know who they are and what they do, and how to get in touch. Finally, when that person steps down, the …
Contracting Services
AMT contracts for services from time to time At the BEGINNING of the contract get: *A completed [https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=0ahUKEwjcs6jch97RAhUKr1QKHQnfCbEQFggaMAA&url=https://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=103&usg=AFQjCNHOdD35jlb0wO_x1vswFyL6LtYldQ&sig2=YNqLFGI6zwJlrPXMb0BN_g&bvm=bv.145063293,d.cGw W-9 Form] *A contact email You have to get it at the before the contract starts. We have an obligation to 1099 all contractors we pay $600 or more to in a year. [[Category:Treasurer Resources]][[Category:Officer Resources]][[Category:Steward Resources]]