To add an asset to the database you will need:

• Access to a printer
• Access to any free QR Code Generator like (The DYAMO label printer at ACE comes with one)
• Access to a camera (smartphone camera is great)
• Access to tape or a big fat label maker (ACE has one, see below)
• Access to edit the wiki
• Access to the ACE Grand Central – email [email protected]

Step One – Add the item Assets in Grand Central

You will need a user account first. Email [email protected] to request one.

• Login Link: https://acegcapi.azurewebsites.net/admin/
• Choose “+Add” next to Assets
  
• Fill out the form and save the asset.
   
• To see the new asset number click on “Assets”
  

Step Two – Make a wiki post

• Name the wiki post the Asset number + Description from the asset DB (permalink should only be asset number)
• Take several pictures of the thing so that people can easily see what you are referring to. Include a closer upshot of the label you just applied
• Choose the relevant categories and tags on the right-hand menus
• Add the shortcode as the first line of text (instruction on use shortcode)
• Add the following information below the shortcode:
  • Make/Model: The make and model of the tool from the manufacturer
  • Documentation: (link to documentation, this can be an online manual or on our wiki, whether this page or another is your choice. Google is your friend)
  • Pictures!

Step Three –  Label the asset

For AMT owned equipment

• There is a Dymo Label printer attached the computer on the member services desk. You can use that to generate a label with a QR code and a “Property of ACE” note. You can also print the information on regular paper and affix it with packing tape.
• For ACE Property the label should have the following information
  • Asset Number
  • QR code linking to the wiki article
  • Property of Ace Makerspace
• For Loaned Property the label should have the following information:
  • Asset Number
  • QR code linking to the wiki article
  • Property of [Name of the person who loaned it]

Step Four – Set the status

• Go to the relevant channel in slack and use the /asset command to set the status