The workflows below outline the steps to take to add a class or event to the Ace Calendar. It covers the most common scenarios. It does not go into great detail on how to do things, just “what” needs to be done. This article is written from the perspective of Ace Staff.

Event Checklist

1. Compose the Class/Event Template with collaborator hosts, instructors, etc.
   1. Make a Copy of the Ace Class Development Template Google doc
   2. When updating your copy, make sure to update the tables from the Class Costing spreadsheet
   3. Make sure to store the copy in the correct google drive folder on the Ace google drive space
   4. When relevant, create prototypes that are used to take needed photos or display at Oakland First Friday and Similar events
   5. Work with staff to agree on dates and times for the event so that a Save the Date can be placed and the time reviewed
2. Put “Save the Date” on the Ace Google calendar
3. Send to Jacky for image capture and writing of the event copy
   1. When relevant, also request that the Class be added to our Course Catalog
4. Create an Event on the Ace website calendar with relevant tickets
   1. There are different methodologies for sliding scale events vs regular single fee events
5. Update the Ace Google calendar removing the “Save the Date” and adding an RSVP link and details
6. Add the Event to Meetup.com with an RSVP link to the Ace website event
7. Schedule a Dibs in Slack to post 5-3 days before the event
   1. Make sure to remember to call Quiet Dibs when needed
8. Add to the next round of printed calendars that are posted in the space monthly
9. Add to the Helper sheet so TA’s can sign up to. help

The steps in this article do not include event-specific project management (kitting, buying materials, buying special tools) nor do they include other marketing efforts that may be triggered such as social media, ads, flyers and more.

Creating Events with Tickets