This version of the Documentation and Retention Policy was approved by the Board of Directors at the June 18, 2026 regular board meeting.
DOCUMENT RETENTION AND DESTRUCTION POLICY
Ace Monster Toys shall maintain records necessary to document its governance, finances, programs, and legal obligations.
The following records shall be maintained permanently:
- Articles of Incorporation
- Bylaws and amendments
- IRS determination letter
- Board and committee minutes
- Annual Form 990 filings
Financial records and supporting documentation shall be retained for at least seven (7) years.
Records may be destroyed when no longer needed, provided they are not subject to any pending or reasonably anticipated audit, investigation, litigation, or legal proceeding.