What: This article explains the steps for sending in invoices and getting paid as a vendor for Ace. If you’re a member looking to get reimbursed, click here.
Who: Vendors, Officers
Why: If you do an approved service for Ace, it’s important that we pay you while documenting everything we’ll need.
Contents
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Pre-Steps
- Share a complete W9 with [email protected]
Steps
- Send invoice to [email protected] and wait for payment
Troubleshooting
- If you haven’t received payment within 10 days of your invoice being approved OR
- If your invoice hasn’t been approved within 10 days
e-mail [email protected]
Steps for Treasurer
- Validate the expense
- Categorize expenses.
- If a purchase is for a program, search for the program (e.g. “CNC” or “Textiles”) and select the most appropriate item from the dropdown list (probably Materials)
- If a purchase isn’t for a program, select the most appropriate item from the dropdown list.
- Approve invoice and remit payment
- Export to Quickbooks Online