January 15 Board Meeting Agenda

Draft pending board approval

Date: January 15, 2020

Location: [coworking] 6050 Lowell Street, Suite 206, Oakland, CA 94608

Contents hide

Attendees
Agenda
Housekeeping
Organization Work

Attendees

Steven S.
Patrick
Cela
Chris O
Gabriel K.
Rache

Agenda

Call to Order

Approval of the Agenda
Approval of the Minutes
- November 2019
  - Tabled, voted, 4 votes in favor
- December 2019
  - Approved, 4 votes in favor

Reports

Executive Director
- - At-Risk Programs and Operations
    - Textiles
    - Marketing leadership, officer
      - Board will reach out
      - Matt Cridland as VP – Approved, the unanimous vote
        
        $400 Stipend
        
        90 day / trial
        
        How will this change when a new job is acquired
- membership revenue
  - See sustainability report
- Laser status
  - - - It is lasing
      - New access control point implemented
      - Logging locally
      - Billed in Nov.
      - Bill for January
      - For the future, the board would like a report of min. Of laser use and income
Sustainability Updates
- - Rates Raise performance
    - No large drop-off via canceling
    - Large drop off non-repeating 1- month people (could be seasonal)
  - Accountability
    - Current methods:
      - /task adoption slow but effective
      - Signup sheets
      - /asset logs
      - Slack
      - Door logs
    - Needs time and energy to integrate data from all methods
  - Exit feedback (if available)
    - Check sec email (verify that somebody is getting it / tracking)
    - Decommission creds. On Docusign for Sec. needed
    - Get keys back from Sec. if possible
  - Quarterly Meeting Wrap up and Results
Treasurer
- - Loan status
    - We are too small or the loan request was too small so BoA won’t approve loan
      - Business CC but won’t carry a balance over 30 days
    - Other options briefly looked at (paypal capital, etc.)
    - Steven doesn’t see it as vital to pursue at this time
    - Banks bad
    - Credit Union on Ashby worth doing
      - Chris says he is willing to look into, not making a contract
    - Costco, Amazon CC’s might be worth looking into for credit building
- - FY20 forecast & significant variances
    - 63 COH currently, in a valley, need to build back to a min. 120 COH (our normal level)
    - Only program over budget laser and Large Format Printing,
    - 1k or more budget variances
      - Outreach – 1500 under – rolling into meeting and outreach (net out)
      - Accounting – less services needed
      - IT services (developers) – 1200 over budget

Old Business

Pending legal matter**
- - No new fillings
  - Next date in March finalize the matter

New Business

Standing Item: Applications for full member approval
- No applications submitted
Pi Day Party
- Reach out to volunteer for event management to Dylan
- Demo for each major program – need volunteers
  - Screen printing
  - Raspberry Pi – Little project build (see team electronics)
- Pot Luck Pi
- Promotion
  - Creative (East Bay Bike Party)
- Neighbor outreach
- Not just out reach but also member social
  - Pot Luck
- Open House style
  - 3 hour event
New Responses from Volunteer Match
Organization for Board Match
- Need board to define response process/interview process etc.
Oakland Pride 2020
- Limited edition t’s
- Pay for in new fiscal year

Comments and Announcements

Adjournment

Housekeeping

Next meeting date February 2020 – Feb. 22nd 10 am – 11am (agenda link)

Finished early? Feeling like helping a little more?

Organization Work

Rewrite wiki articles
IOU billing: all the slips in Holly’s box need to be translated into a spreadsheet

**(option to discuss during Executive Session)

Wiki