Laser Team

Date: December 4, 2019

Agenda

• Introductions
• Craft Vision for the program
• Choose a team captain for the next 30 days
• Outline immediate needs related to the new laser

 

The Team

As of 12-2019

• Jesse M.
• Josh R.
• Bernard
• Momo
• Patrick

 

This Team ensures that the laser program and equipment in good working order, accessibly organized and that members/folks have the information they need to use it. 

Agreed-upon vision for the program

• Users have the information and support to use the machine properly and are held accountable for how they use it. (robust certification parameters)

• • Accessible training including use, file preparation and maintenance training (to ensure member engagement in the care of the machine)
  • Consistently collected metrics used to:
    • Identify the users to pay more attention to for best case use of the machine
    • Metrics for maintenance analysis
    • Metric to see what is working in program, program effectiveness
  • Documentation including
    • Baseline criteria for machine performance against common materials
    • Short Video Documentation
  • A robust supported maintenance schedule

 

• Billing complete in a timely manner

 

 

Team Lead/Captain – This is one person from the team who has agreed to be the point person and holder of the program vision for a set period of time. Responsibilities include: 

• Collaborating with the team to determine program needs
• Facilitates the process of distributing tasks within the team to meet program needs
• Organization of meetings as necessary, either in person or online as necessary and to nominate new team lead/captain when necessary.
• Follow up with team members about tasks and commitments

Commitment: 30 days (then rotates to another team member)

Monthly contribution: 4-6 hours per month

 

Team Member – Team members do the jobs needed to keep the program well running. This includes:

 

• Attending regular meetings to collaborate and make decisions in the program
• Take on tasks to further the program vision and development
• Document best practices and methodologies for running the program or caring for the tools
• Provide training to member contributors and Monster Corps Members
• Take on operational tasks to run the program. Examples include researching tools and supplies that need to be purchased, posting tasks for member contributors/Monster Corps to complete, updating wiki pages and so on.
• Teaching classes and workshops

Minimum commitment: 90 days

Monthly contribution: 4-6 hours per month

 

Additional resources – Additional resources is a way of describing discrete contributions by members, contract instructors, and Monster Corps. 

 

• Members are required to make regular monthly contributions and if the Team has made training and needs accessible members can self-select.
• Monster Corps members are managed by the Monster Corps Coordinator (MCC). When the Team provides information and training on what needs to be done the MCC schedules Monster Corps members to specific tasks. The MCC may also recruit specific contributors based on needs expressed from Stewards/Support Teams.
• The officers may recruit 1099 instructors to provide regular educational offerings for a program. Those instructors including contracts and payments are managed by the officers, though those instructors work closely with the Team to ensure content is in line with the overall vision of the program and organization.

 

Minimum commitment: By the task

Monthly contribution: Not applicable

 

Team Onboarding – These are the perks you get during your 90 days of service.

• Creating Asana Tasks
• How to read your budget

 

 

•  

 

 

Meeting Notes

• • Users have the information and support to use the machine properly and are held accountable for how they use it:
    • Most causes of outage and issue are user-created
    • More robust certification, maybe it expires faster (90-day rolling windows, based on use)
  • Healthy Use
    • Removing barriers that get in the way of use
    • Accessible training, more file prep training
  • Collect use metric to
    • Identify the users to pay more attention to for best case use of the machine
    • Metrics for maintenance analysis
    • Metric to see what is working in program, program effectiveness
  • Documentation
    • Baseline criteria for machine performance against common materials

 

• Baseline documentation on the wiki

 

• • • Short Video Documentation

 

• Crafting the maintenance schedule

 

• Billing
• User challenge: Getting people to self-report on the materials list
• Folks testing
  • Material used
  • Time 
  • Type of use
  • Pictures of settings
  • Results notes (comparison to old machine)

 

Immediate needs related to the new laser

• • Get machine online

 

• Make what’s / dif video – Momo (Rachel to send her Kirk’s info)

• Start maintenance schedule – Josh R

 

• • • Re-test data
    • Installation
      • Marco to do bring it up

 

• Install ventilation – Jesse/Bernard

 

• • • • • Check old seals
    • Ventilation evaluation

 

• Base documentation – Patrick

 

 

Tasks (first 15/30 days)

• • Installation – Crafty and Josh
    • Marco to do bring it up
  • Install ventilation – Jesse/Bernard
    • Check old seals on the exhaust vent lines
    • Order any needed supplies (reducers, etc)
  • Make what’s / dif video – Momo 
  • Start maintenance schedule – Josh R
  • Start collecting materials data – all test users
  • Ventilation evaluation – All test users
  • Base documentation – Patrick
    • Wiki Posts
    • Asset intake
    • Stickers
    • Retire or mark old pages and equipment as gone.
  • Create new focus too – Based on what you are doing (cut/engrave)

 

For the next meeting

 

• Program modifications
  • Certification parameters. Current ideas:
    • Expiring certifications if a user doesn’t have enough hours on the machine after taking the class/text
• When the group can do training
  • Creating Asana Tasks – 5 min.
  • Understanding the budget dashboard – 5 min. 
  • Purchasing – Q&A only