Minutes:
Attendees
Rachel McCrafty
Sabrina Merlo
Steven Sheffield
Cela Smith
Patrick Safinya-Davies
Matt Cridland
Guests:
Miko Walczuk (board)
Angelina Mia (secretary)
Nicolas Jae-Min Chia (board)
Agenda
Call to Order
Attendance
**MINUTES TAKER – Sabrina
Approval of the Agenda (1 min) – UNANIMOUS APPROVAL
Approval of the Minutes (link to August 11 Minutes) (1min) – UNANIMOUS APPROVAL
New Business
Welcome guests!
Miko Walczuk – From Hawaii works at Tesla – Comms Design, Community & Branding
Angelina Mia – Manager, QA & generalist
Nicolas Jae-Min Chia – Nico – between SF and LA, Attorney – VC and startup
Board going forward – what’s changing?
Board-led SOO analysis and Q&A from SOO –
Cela’s Takeaways:
- Anti-Racism – very exciting program https://www.acemonstertoys.org/anti-racist-education-for-makers/
- Maker residency – Question about has not launched yet. Looking for indigenous member
- Oakland PPE – continue to distribute via Oakland Free Store in East Oakland
- Membership shift – losing paid memberships coinciding w end of unemployment – but we are on budget
- Revenue – bump from Burning Man not there
Board Updates – Recruiting efforts
- Sabrina started relationship mapping for proactive, targeted outreach but has not had time to continue
- Volunteer Match has been good, but passiveBoard has had good intentions but has not followed on outreach
- Is there a headhunter service for non-profit Boards? **Sabrina to research
Officer Stipends – Can we work towards a future where we can pay officers a reasonable salary? Discuss what research/information is needed and plan for next steps.
- Need new revenue that is not membership money
- Upcoming grant workshop
- What are the salary targets? Clarify what is needed, research comparative orgs
Invisible Things – How well do we understand the capacity of the Ace organization (resources, people and money)? Discuss the goals and format for a recurring, information-sharing sessions that do a deep dive into aspects of the Ace org.
- E.G. How laser runz
- It’s available and we can schedule with staff
Laser class coming up!
- Board education opportunity RE: how the sausage is made at Ace: https://occupancy-tracking-at-ace.eventbrite.com
Income beyond membership – Can we explore more channels for fundraising (beyond traditional memberships and donations). Discuss what research/information is needed and plan for next steps.
- Setting up follow up time to meet to discuss via Slack gov channel.
[voting action item] Approve Annual Report for distribution – UNANIMOUS APPROVAL
Old Business
Update on Relief Efforts – relief dashboard
- Cela asked if donate button on site should still stay up/if it distracts from general donations.
- Donations going down. Probably should revisit this as COVID efforts evolve.
Comments and Announcements
Meetings to Schedule before Adjournment
- Next Board Meeting date – set for Tues Oct 13
- Assign Board organization – contact person (responsible for calendar, agenda) >> ASSIGN to temporary volunteer. – DID NOT HAPPEN
- Next Board check-in/working meeting (meet at midpoint between Board meetings) – Tues 29th – Cela will send out invite
- SOO & Key Metrics exercise – there is a lot of information that has been added to the SOO over time, and its worth revisiting the information we are tracking and the format and organization of the report to ensure we are getting what we need from it. We need board and officers input for this, so find time in month where good number of people can attend.
- Cela will send out invite
- Sabrina to participate via Slack discussion
- Sabrina suggests adding a total revenue and expense graph and projection (similar to Membership but with breakdown of income and expense categories
- Rachel shared: https://www.acemonstertoys.org/where-the-money-comes-and-goes/
- Sabrina suggests adding a total revenue and expense graph and projection (similar to Membership but with breakdown of income and expense categories
MEETING ADJOURNED 8:32 PM
Date: September 15, 2020 – 7pm PST
Location: Virtual (ask for the password in slack)
Attendees
Agenda
- Call to Order
- Attendance
- Approval of the Agenda (1 min)
- Approval of the Minutes (link to August 11 Minutes) (1min)
New Business
-
-
- Welcome new people!
- Board going forward – what’s changing?
- Board SOO analysis and Q&A from SOO
- Officer Stipends – Can we work towards a future where we can pay officers a reasonable salary? Discuss what research/information is needed and plan for next steps.
- Invisible Things – How well do we understand the capacity of the Ace organization (resources, people and money)? Discuss the goals and format for a recurring, information-sharing sessions that do a deep dive into aspects of the Ace org.
- Income beyond membership – Can we explore more channels for fundraising (beyond traditional memberships and donations). Discuss what research/information is needed and plan for next steps.
- [voting action item] Approve Annual Report for distribution
-
Old Business
- Update on Relief Efforts – relief dashboard
Comments and Announcements
Meetings to Schedule before Adjournment:
- Next Board Meeting date and contact person (responsible for calendar, agenda) >> ASSIGN to temporary volunteer.
- Next Board check-in/working meeting (meet at midpoint between Board meetings)
- SOO & Key Metrics exercise – there is a lot of information that has been added to the SOO over time, and its worth revisiting the information we are tracking and the format and organization of the report to ensure we are getting what we need from it. We need board and officers input for this, so find time in month where good number of people can attend.