Petty cash is stored within AMT270

For Officers & those seeking cash for purchases

1. If cash is required because something cannot be purchased with a card or electronic payment, notify Treasurer that you’ll need to make a withdrawal.
2. Once approved, withdraw cash from Petty Cash box.
3. Save receipts/proof of payment in Expensify or Google Drive.

For Treasurer

1. When cash is requested to be used from the Petty Cash box, verify that funds are available and than the purchase requires use of cash.
2. If so, approve the request. If not, suggest the use of a reimbursement to the purchaser or have AMT purchase the item.
3. When receipts/proof of purchase are returned, record the expense in Quickbooks as having been paid from the Petty Cash account.
4. Reconcile the Petty Cash box on an annual basis.