Date: June 18, 2020, 6pm-7:30pm

Location: [virtual]

Attendees

• Rachel
• Cela
• Matt
• Lindsi
• Chris
• Patrick
• Sabrina

Agenda

• Call to Order
• Attendance
• Approval of the Agenda (1 min)
  • move to approve by Steven, second by Cela and Chris
• Approval of the Minutes (1min)
  • May 2020
    • move to approve by Steven, second by Cela and Chris

New Business

1. Board Engagement / Attendance
   1. No board members engaged in activities for re-opening
   2. If board will be unavailable, give notice and plan for that
      1. Chris has been unable to participate as much as he wants, hope this will change
   3. Trouble communicating and knowing what is needed for re-opening help and guidance
      1. degree of intellectual and mental labor in figuring out things that need to be done and to do them
      2. move reopening lists/action items to collected place? challenge on slack
   4. board has trust from officers to come up with and take on higher level tasks
   5. need a more effective way to pull people together
      1. weekly meeting for board to discuss re-opening topics until we get > Cela to coordinate setup

Reopening Planning and actions update

1. 1. 1. 1. 1. what are the updates?
            2. what we need:
               1. occupancy control & tracking
               2. C19 certification program
               3. physical rearrangement of spaces
            3. progress
               1. We have begun getting the PPE operation out of Suite 206 (thanks for everybody who has helped… a bit more help and we are done.)
               2. @Colm Mc Nally has confirmed the subfloor in 206 looks usable
               3. The board is voting the budget this week after the amazing work by @steven.sheffield and the #budget-commitee
               4. @Bill has tested the Occupancy Tracking hardware and we are 90% on a direction for that
               5. GC backlog has made significant progress thanks to @Hal Rodriguez and @Matt
               6. UX/UI for the scheduling app in flight… research needed on platform to make the app in
               7. @Mark Graham has spec’d an affordable camera system
               8. @MarkPi has begun working on new C19 room layouts – ALL Ideas welcome. Comment to get resources like floor plans
               9. C19 Certification program underway with the help of @marinMaker
               10. maybe mid-july/early august target for re-starting first classes
            4. Q&A about opening: https://docs.google.com/document/d/1_4EEOpV3MPORGA0uePHXpQLs5tEw0DZnHnoTZdqBV_o/edit?usp=sharing

• racial equality/justice
  • To remind: we have committed to:
    • We support calls for the demilitarization of police and a racially-equitable justice system.
    • We will donate sani-stations to businesses in Oakland that are rebuilding
    • We will continue to provide PPE to marginalized communities
    • We will add anti-racist courses to our education programs
  • Need leadership on how these ideas take form.
    • Lindsi proposed reading group / racial equity resources channel > place to gather resources, organize some meetings around readings/discussion
• Q&A from latest SOO

Reports

• Executive Director
  • Ask any questions you may have
  • Rebranding update status rebranding outline
• Treasurer
  • Q & A from State of the Org – May
  • Annual Budget Review (ready for Board review and vote?) – budget (draft)
    • decide on mid-year budget review (because things so crazy this year)
    • vote to approve budget – Chris moves to vote
      • Chris, Cela, Patrick approve.
  • Update on Relief Efforts – relief dashboard
• Vice President – Matt has been helping on site a lot with reopening
• Secretary – Lindsi in onboarding

Old Business

Comments and Announcements

• Steven needs to step down as board member as of June 30.
• Rebranding update status rebranding outline
  • contest to come up with new logo > 6 months free membership. Patrick/Cela will work on.
    • follow guidelines from rebranding outline
    • focus on design not production value , back of the napkin sketch is OK
    • only ownership of selected artwork is transferred – if not selected, you own
• Next Board Meeting date and contact person (responsible for calendar, agenda) >> Lindsi will do this

Adjournment

Cela moves to adjourn. Chris seconds.

Next meeting date: Tentative July 16 7-8:30PM (Lindsi will confirm 2 wks prior if this works)

Meeting contact person: Lindsi will take over

Pending Board Projects

• Updating HR documentation
• Collecting demographic information
• Running a board election

See Admin Work Party-list from Asana