Getting Started

You will need:

• access to the [email protected] Lastpass account
• access to Gusto.com
• access to employee timesheets

Process

Timesheets

1. Review employee timesheets
   1. Check the tab Zapier to ensure that all time has been recorded from the e-mailed CSVs
   2. Update the Pivot Table within the Zapier Summary tab to ensure that all data has been covered by the pivot table
   3. Drag formulae from columns C and D down to newly added rows

Gusto

1. Open a new tab & login to Gusto.com using the credential for [email protected]
2. Click Run payroll from the Things to Do on the landing page (or click Payroll from the sidebar, then select Run Regular Payroll).
3. For hourly employees, enter the unrecorded regular and overtime hours for each employee (from Step 1).  In a typical scenario, no adjustments are needed for salaried employees.
4. As you record hourly employees’ work, enter a “Y” under the column Recorded in the employee’s timesheets
5. Click Save & Continue
6. On the next screen, enter any sick, bereavement, and other leave. Leave must be approved in advance by the Executive Director.
7. Click Save & Continue – a dialog box will appear saying Previewing payroll.
8. On the final screen, review the information before submitting:
   1. Click What Gets Taxed and Debited to see what employees are paying in taxes and what the company is paying in taxes
   2. Click What Your Employees Worked & Take Home to see how much each employee will see in their paychecks and compare it to their gross wages
   3. Click What Your Company Pays to see the total cost to Ace for each employee’s pay that pay cycle.
9. If everything looks okay, click Submit payroll near the top of the screen.

Paypal

For all employees who do not use direct deposit (one employee in 2022), process manual payment via Paypal.

1. Login to Paypal using the credential for [email protected]
2. Find the employee’s name and enter the net pay from the section What Your Employees Worked & Take Home
3. Click Continue
4. Make sure that the option “sending to a friend” is selected
5. Enter the final day of the payroll cycle plus the word then stipend (e.g. “January 31 stipend”) as a note
6. Ensure that Bank of America is selected as the bank account
7. Click Send Payment Now