Getting Started

You will need:

• access to 1Password credentials of:
  • Gusto.com
  • Paypal (depending)

Process

Gusto

1. Open a new tab on your browser & login to Gusto.com using the credential for [email protected]
2. Click Time and Attendance from the sidebar
   1. Select the closed or current payroll period and click the button labeled Review & sync. Do not select the active pay period.
   2. Review and approve each employee’s recorded hours for the items below. After reviewing all employees, click the button approve all timesheets
      1. Are holiday hours shown accurately?
      2. Are there typos or issues where it’s obvious hours were recorded in error?
      3. Are there missing breaks for meals?
   3. If you receive a message saying some employee hours could not be synced (“Looks like <this employee> is salaried or not part of this payroll. so if you’re ready, go ahead and run payroll.”), copy down how many hours this employee worked and click run payroll. Otherwise, click Sync hours and go to payroll.
   4. If you received the error message above/ Step #3, calculate the regular, overtime, and double overtime hours the employee worked and record them accordingly. Once complete, click Review Summary.
3. A page will appear to preview payroll. On the final screen, review the information before submitting:
   1. Click What Gets Taxed and Debited to see what employees are paying in taxes and what the company is paying in taxes
   2. Click What Your Employees Worked & Take Home to see how much each employee will see in their paychecks and compare it to their gross wages
   3. Click What Your Company Pays to see the total cost to Ace for each employee’s pay that pay cycle.
4. If everything looks okay, click Submit payroll near the top of the screen.

Paypal

For all employees who do not use direct deposit (none in 2025), process manual payment via Paypal.

1. Login to Paypal using the credential for [email protected]
2. Find the employee’s name and enter the net pay from the section What Your Employees Worked & Take Home
3. Click Continue
4. Make sure that the option “sending to a friend” is selected
5. Enter the final day of the payroll cycle plus the word then stipend (e.g. “January 31 stipend”) as a note
6. Ensure that Bank of America is selected as the bank account
7. Click Send Payment Now