Date: May 12, 2020, 6pm

Location: [virtual]

Attendees

• Cela Smith
• Steven Sheffield
• Sabrina Merlo
• Chris O’Sullivan
• Patrick Safinya-Davies
• Lindsi Bristow
• Rachel Sadd
• (not present) Matt Cridland

Agenda

• Call to Order – opened by Chris O’Sullivan, 6:15pm
• Attendance – taken at 6:16pm
• Approval of the Agenda (1 min) – moved by Sabrina Merlo, second by Chris O’Sullivan, unanimous approval, 6:17pm
• Approval of the Minutes (1min) – moved by Chris O’Sullivan, second by Patrick Safinya-Davies, unanimous approval, 6:19pm
  • March 2020 (no meeting in April, not approved yet)

New Business

1. Q&A with Lindsi Bristow – candidate for Secretary
   2. Motion to invite Lindsi Bristow to join AMT as Secretary – moved by Steven Sheffield, second by Chris O’Sullivan, unanimous approval, 6:21pm
2. New Board Member Appointments
   1. Name:
   2. Votes:
   3. Results:
   4. Actions:
3. Town Hall Takeaways – Link to notes
   1. Cela began the discussion, summarizing notes
   2. As of today, we’re still not able to open beyond the most essential business functions (avoiding loss)
   3. We’re moving forward on the name change
   4. Rachel requested that a quorum of Board Members attend Town Halls
   5. Sabrina requested that calenderization of events be better detailed
   6. Lindsi asked for a description of the Town Hall format
   7. Rachel explained the Town Hall format, including the takeaways
      1. The use of Suite 206 (“Coworking”), including activities that could take place 
4. Motion to authorize Treasurer to accept up to $88,400 in EIDL loan funds from the Small Business Administration – moved by Chris O’Sullivan, second by Cela Smith, unanimous approval (Steven Sheffield did not vote) – 6:33pm

Reports

• Executive Director
  • See Current SOO!
  • Update on Relief Efforts
    • Distill My Heart Project
  • Rachel provided updates on possible changes to the way programs may need to be redistributed, depending on when things can be reopened
    • What can be done in CoWorking?
  • Things that need to be done on reopening
    • Cleaning
    • One-way pathways
    • PPE (at-cost, not free)
    • Moving furniture
  • The unknowns
    • How similar style spaces are reopening: retailers, schools
    • Volunteer-burnout: how to get someone in when they’ve previously been doing this awesome PPE-work
  • Communication plan
    • The planning of how to communicate on our reopening strategy is highly dependent on the allowed opening date
    • There’s probably a three-week lag between allowed opening date (city health date) and our ability to get the space setup
    • Polling members on possible ways to move forward (use of CoWorking, as an example)
• Treasurer
  • Q & A from State of the Org – April
  • Update on Relief Efforts – financial
• Vice President
  • not present

Old Business

Comments and Announcements

• 1100 masks have gone out
• Board will adopt a contact person to manage the calendar and agenda for the following meeting each month
• Cela provided an update on Conflict of Interest policy, certifications, and next steps for this process

Adjournment

moved by Chris O’ Sullivan, second by Steven Sheffield, unanimous, 7:29pm

Next meeting date: June 16, 2020, 6pm

Meeting contact person: Cela Smith

Pending Board Projects

• Updating HR documentation
• Collecting demographic information
• Board Member conflict of interest document >> To move forward on this, need feedback on doc and decide if we put into docusign.  Link to Doc

See Admin Work Party-list from Asana